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Administrative Assistant - Chicago, IL

An Italian pastry company with 6 stores and one production commissary, located at 320 N Damen, is in need of an Administrative Assistant.
 
Responsibilities:
  • Internal and External Customer service
    • Interact with multiple parties regarding leases, vendor inquires and billing.
  • Accounts Payable/Accounts Receivable and other Accounting principles
    • Prepare bills for payment: including scanning, identify relevant documents, data entry, and filing.
    • Provide support to our vendors in regards to payments and other inquiries
    • Review trial balances accounts and compare actual vs. budgeted costs
  • Front Desk
    • Provide backup telephone reception/front desk activity coverage
  • Personal Assistant to Owner
    • Provide a variety of operational functions as needed

Qualifications:

  • Have an entrepreneurial attitude and understanding
  • Two-year college degree or a minimum of two years relevant experience
  • Strong communication  skills
  • Familiar with a variety of office and computer equipment
  • Team player that can work across all functions to achieve goals
  • Self-starter that is energetic, creative, proactive, and responsible
  • Advanced Microsoft Skills especially Excel
  • Excellent administrative and organization skills
  • Ability to work independently, prioritize, organize, problem solve and exercise good judgment with minimal supervision
  • Ability to demonstrate flexibility and creativity
  • Willingness to learn new computer software (ADP)
  • Great follow-up skills
  • Familiar with Quickbooks is a must
  • Able to work effectively under time pressure and/or deadlines
  • Experience working in an accounting/finance department
 
Hours:
  • 10:00 AM - 6:00 PM
  • Onsite and remote location

Hourly Rate:
$20.00 per hour based upon experience

​To Apply:
Please send email with resume to nancy@industrialcouncil.com. 
ICNC - Industrial Council of Nearwest Chicago
320 N Damen Ave., First Floor
Chicago, IL. 60612
Tel: (312) 421-3941
Fax: (312) 421-1871
Email: info@industrialcouncil.com
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