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Administrative Assistant with QuickBooks Experience - Chicago, IL

An Italian pastry company with 6 stores and one production commissary located at 320 N Damen is in need of an Administrative Assistant with QuickBooks experience.
 
Responsibilities:
  • Internal and External Customer service 
    • Interact with multiple parties regarding leases, vendor inquires and billing
  • Accounts Payable/Accounts Receivable and other Accounting principles 
    • Prepare bills for payment: including scanning, identify relevant documents, data entry, and filing
    • Provide support to our vendors in regards to payments and other inquiries 
    • Review trial balances accounts and compare actual vs. budgeted costs 
  • Front Desk 
    • Provide backup telephone reception/front desk activity coverage 
  • Personal Assistant to Owner 
    • Provide a variety of operational functions as needed 

Qualifications:

  • Have an entrepreneurial attitude and understanding 
  • Two-year college degree or a minimum of two years relevant experience 
  • Strong communication  skills  
  • Familiar with a variety of office and computer equipment 
  • Team player that can work across all functions to achieve goals 
  • Self-starter that is energetic, creative, proactive, and responsible 
  • Advanced Microsoft Skills especially Excel 
  • Excellent administrative and organization skills 
  • Ability to work independently, prioritize, organize, problem solve and exercise good judgment with minimal supervision 
  • Ability to demonstrate flexibility and creativity 
  • Willingness to learn new computer software (ADP) 
  • Great follow-up skills 
  • Familiar with Quickbooks is a must 
  • Able to work effectively under time pressure and/or deadlines 
  • Experience working in an accounting/finance department  

Hours:
  • 10:00 AM - 6:00 PM
  • Onsite and remote location 

Hourly Rate:
  • $20.00 per hour based upon experience 
 
​To Apply:
Please send email with resume to [email protected]. 
ICNC - Industrial Council of Nearwest Chicago
320 N Damen Ave., First Floor
Chicago, IL. 60612
Tel: (312) 421-3941
Fax: (312) 313-4995 
Email: [email protected]
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