Administrative Assistant with QuickBooks Experience - Chicago, IL

An Italian pastry company with 6 stores and one production commissary located at 320 N Damen is in need of an Administrative Assistant with QuickBooks experience.
 
Responsibilities:

• Internal and External Customer service 
  • Interact with multiple parties regarding leases, vendor inquires and billing
    

• Accounts Payable/Accounts Receivable and other Accounting principles 
  • Prepare bills for payment: including scanning, identify relevant documents, data entry, and filing
  • Provide support to our vendors in regards to payments and other inquiries 
  • Review trial balances accounts and compare actual vs. budgeted costs 
• Front Desk 
  • Provide backup telephone reception/front desk activity coverage 
• Personal Assistant to Owner 
  • Provide a variety of operational functions as needed 

Qualifications:

• Have an entrepreneurial attitude and understanding 

• Two-year college degree or a minimum of two years relevant experience 
• Strong communication  skills  
• Familiar with a variety of office and computer equipment 
• Team player that can work across all functions to achieve goals 
• Self-starter that is energetic, creative, proactive, and responsible 
• Advanced Microsoft Skills especially Excel 
• Excellent administrative and organization skills 
• Ability to work independently, prioritize, organize, problem solve and exercise good judgment with minimal supervision 
• Ability to demonstrate flexibility and creativity 
• Willingness to learn new computer software (ADP) 
• Great follow-up skills 
• Familiar with Quickbooks is a must 
• Able to work effectively under time pressure and/or deadlines 
  
• Experience working in an accounting/finance department  

Hours:

• 10:00 AM - 6:00 PM
• Onsite and remote location 

Hourly Rate:

• $20.00 per hour based upon experience 

 
​To Apply:
Please send email with resume to [email protected].