Operations Assistant - Chicago, IL

Landscaping company that specializes in interior plants and corporate living décor located near Damen and Grand has a great opportunity for the right person.
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We provide buildings throughout Chicago land with plants, flowers and landscaping. The right person will provide high-level administrative, planning, and coordination support to the Owner, Operations & Service Team. We are looking for a person with strong organizational and communication skills, comfort working with various technology and applications, self-starter and a customer-service mindset. The candidate should enjoy operating in a dynamic and entrepreneurial environment. In addition, the Assistant will manage and perform a diverse set of support tasks.
 
Job Duties:
Assistant to Owner
  • Maintain calendar for the owner; decide priority of the requests; prepare items/information as necessary for calendar items.
  • Schedule and organize in-house and off-site meetings, training, and events.
  • Write and distribute emails, correspondence memos, letters, and forms
  • Document meeting notes and follow-up on meeting action items as needed
  • Draft, update and edit documents, including presentations, using MS Office
  • Keep team data tools and CRM (Hubspot) up-to-date with current and potential partners, key renewal dates, contact information, etc.
  • Overtime as needed
  • Research and coordinate special projects as needed
Office Administration
  • Order necessary office supplies & plant supplies
  • Update the SharePoint sites as needed
  • Office Management duties including sorting mail, scheduling meetings, and other administrative tasks
  • Create and organize internal processes
  • Plan team social, community outreach or professional development events
  • Provide onboarding support for all new team members and hiring managers
  • Maintain correspondence with staff, employees, and business customers while providing outstanding customer service, acting with the appropriate sense of urgency.

Qualifications:
  • Clear and effective communicator with excellent writing skills
  • Strong administrative and organizational skills, demonstrated by the ability to manage multiple initiatives, executive scheduling, calendar management, travel planning and logistics.
  • Excellent proficiency in Microsoft Office applications: Outlook, PowerPoint, Excel, Word, SharePoint.
  • Experience in Hubspot a PLUS.
  • Experience in Quickbooks
  • Tech Savvy
  • Well organized and flexible
  • Attention to Detail and Problem-solving skills
  • Associates Degree or higher with qualified experience supporting executive/small business owner

Hours of Operation:
  • 8:00 – 4:30
  • Hybrid 3 days onsite/2 days remote

Salary:
$50,000

Apply:
Email resume to nancy@industrialcouncil.com.