Operations Assistant Bookkeeper
100-year-old Plumbing Supply Company has a great opportunity for the right person!
They provide parts to buildings throughout Chicagoland. The right person will have bookkeeping experience and at times provide high-level administrative, planning, and coordination support to the Operations & Service Team. They are looking for a self-starter that is comfortable working with others. The right candidate will have strong organizational and communication skills and be comfortable working with various technology applications. The candidate should enjoy operating in a dynamic and entrepreneurial environment.
Job Duties
Bookkeeping
Office Administration
Qualifications
Hours of Operation
7am-3:30 M-F
Salary
$50-60k plus benefits
Apply
Send resume to [email protected]
They provide parts to buildings throughout Chicagoland. The right person will have bookkeeping experience and at times provide high-level administrative, planning, and coordination support to the Operations & Service Team. They are looking for a self-starter that is comfortable working with others. The right candidate will have strong organizational and communication skills and be comfortable working with various technology applications. The candidate should enjoy operating in a dynamic and entrepreneurial environment.
Job Duties
Bookkeeping
- Assist CFO/existing accounting personnel with everyday bookkeeping duties.
- Assist with daily invoicing of customer sales.
- Record customer payments.
- Regular follow-up with customer collections.
- Perform matching of purchase orders with Vendor invoices and research/reconcile discrepancies.
- Assist in monthly reconciliation of accounts.
- Special finance related projects as they arise.
Office Administration
- Maintain calendar; decide priority of the requests; prepare items/information as necessary for calendar items.
- Write and distribute emails, correspondence memos, letters, and forms.
- Document meeting notes and follow-up on meeting action items as needed.
- Draft, update and edit documents, including presentations, using MS Office.
- Keep team data tools and up to date with current and potential partners, key renewal dates, contact information, etc.
- Research and coordinate special projects as needed.
- Order necessary office supplies.
- Office Management duties including sorting mail, scheduling meetings, and other administrative tasks.
- Create and organize internal processes.
- Provide support for all new team members and hiring managers.
- Maintain correspondence with staff, employees, and business customers while providing outstanding customer service, acting with the appropriate sense of urgency.
- Assist with integration of new processes.
Qualifications
- Experience with accounting software, NetSuite a plus.
- Proficient in Microsoft Office applications: Excel, Outlook, PowerPoint, Word, SharePoint.
- Clear and effective communicator with excellent writing skills.
- Strong administrative and organizational skills, demonstrated by the ability to manage multiple initiatives, calendar management.
- Tech Savvy.
- Quick books savvy or equivalent.
- Well organized and flexible.
- Attention to Detail and Problem-solving skills.
- Associate degree or higher with qualified experience.
Hours of Operation
7am-3:30 M-F
Salary
$50-60k plus benefits
Apply
Send resume to [email protected]