Property Administrator - Chicago, IL
ICNC works to strengthen the companies in the Kinzie Industrial Corridor on Chicago's Nearwest Side Community. Please see www.industrialcouncil.com for information on ICNC's mission and activities. In addition to representing and providing assistance to hundreds of companies in its community, ICNC owns and operates the Make City incubator, which houses 100 small business tenants in its 416,000 square foot facility. ICNC also manages a newer food and beverage incubator, called The Hatchery Chicago, located in East Garfield Park (135 N. Kedzie, Chicago, IL). The Property Administrator will work exclusively at The Hatchery Chicago.
The Hatchery Chicago, part of ICNC, http://www.thehatcherychicago.org is a nonprofit incubator and innovation center, helping food & beverage entrepreneurs grow their businesses. Our facility, located in East Garfield Park, is a one-stop-shop aiming to solve three major challenges in the industry: access to production space, financing, and resources.
Position Activities and Responsibilities:
The Property Administrator will provide support to and be responsible for a wide range of office, property management, and accounting and vendor relationship activities. This person will be the face of the Hatchery and should be friendly, outgoing and professional. This is a full-time position and reports to the Property Manager. Primary responsibilities include:
Office Management Support
Property Management Support
Qualifications:
Working Conditions
Casual, office environment/industrial shared kitchen, shared with full-time staff members and tenants.
Work Schedule and Compensation
How to Apply
Please email letter of interest, current resume, and three professional references to:
Industrial Council of Nearwest Chicago (ICNC)
Property Administrator Search Committee
320 North Damen Avenue, 1st fl.
Chicago, IL 60612
[email protected]
The subject line must include the recruiting code PA
No phone calls will be taken regarding this job announcement. For further information about the organization, please visit ICNC’s website at: www.industrialcouncil.com.
ICNC is an equal opportunity employer and provides a smoke-free, drug-free work place.
ICNC is committed to fostering a diverse, equitable, and inclusive environment for its team, the businesses it supports, and ultimately the communities in which it works.
The Hatchery Chicago, part of ICNC, http://www.thehatcherychicago.org is a nonprofit incubator and innovation center, helping food & beverage entrepreneurs grow their businesses. Our facility, located in East Garfield Park, is a one-stop-shop aiming to solve three major challenges in the industry: access to production space, financing, and resources.
Position Activities and Responsibilities:
The Property Administrator will provide support to and be responsible for a wide range of office, property management, and accounting and vendor relationship activities. This person will be the face of the Hatchery and should be friendly, outgoing and professional. This is a full-time position and reports to the Property Manager. Primary responsibilities include:
Office Management Support
- Welcome and greet visitors in person or on the telephone, determine nature of visit and announce visitors to appropriate staff;
- Manage, input information and train residents on Envoy visitor management software
- Collect, open and distribute office mail and maintain the orderly flow of deliveries/packages at the main entrance and delivery room
- Ensure reception, kitchen, plants and all common areas are kept tidy and in order and office supplies are readily available;
- Maintain standard operating procedures which enhance office productivity;
- Manage reservation calendar for common area rooms, assist with AV set up;
- Assist with onsite event set-up;
- Assist with various short-term assignments throughout the day as assigned.
- Assist with marketing and act as a liaison to share resources for community programs
Property Management Support
- Steward various security, utilities, delivery, supplies, etc. vendor relationships;
- Manage administrative tasks, including work orders, service requests, scheduling and coordinating vendors, property maintenance and vendor compliance requirements
- Organize and maintain a digital filing system for important documents belonging to the department
- Processing and data entry of lease documents in property management software MRI
- Manage building security camera, keycard and intercom systems and follow-up on all property incident reports;
- Monitor parking lot to ensure all visitors, residents, and staff our following safety/health protocols
- Report building deficiencies to Property Manager.
- Manage building and internal communications
- Create, laminate and distribute signs throughout the building
- Maintain a clean and safe environment
Qualifications:
- Ability to work independently, prioritize, organize, problem solve and exercise good judgment with minimal supervision;
- Minimum of three years relevant experience;
- Exceptional customer service skills
- Strong communication skills, both written and verbal;
- Excellent administrative and organization skills with the ability to pay attention to details;
- Great follow-up and basic conflict resolution skills;
- Familiar with various office and computer equipment;
- Familiar with Microsoft Office Suite;
- Familiar with database management. Experience with property management (MRI) and room-booking software (Skedda/Envoy) is a PLUS.
- Flexible and have the ability to support multiple departments ;
- Willingness to learn computer software programs;
- Self-starter that is collaborative, energetic, creative, proactive, and responsible;
- Able to work effectively under time pressure and/or deadlines and maintain a high level of confidentiality.
Working Conditions
Casual, office environment/industrial shared kitchen, shared with full-time staff members and tenants.
Work Schedule and Compensation
- This is a full-time position; 40 hours per week; 8:30am-5pm, Monday-Friday. This position in 100% onsite at The Hatchery Chicago building (135 N Kedzie).
- Starting hourly rate is $18-20/hour; commensurate with experience.
- Benefit incentives includes: One week paid vacation to start and participation in group health insurance plan, SIMPLE IRA, short and long term disability and life insurance; Training and career development opportunities available as annual budgets permit
- This position is eligible to participate in ICNC’s Great Game of Business growth incentive bonus plan.
How to Apply
Please email letter of interest, current resume, and three professional references to:
Industrial Council of Nearwest Chicago (ICNC)
Property Administrator Search Committee
320 North Damen Avenue, 1st fl.
Chicago, IL 60612
[email protected]
The subject line must include the recruiting code PA
No phone calls will be taken regarding this job announcement. For further information about the organization, please visit ICNC’s website at: www.industrialcouncil.com.
ICNC is an equal opportunity employer and provides a smoke-free, drug-free work place.
ICNC is committed to fostering a diverse, equitable, and inclusive environment for its team, the businesses it supports, and ultimately the communities in which it works.